Adaface Privacy Policy

Data privacy is important to Adaface, and when it comes to your data, we’re committed to protecting it and providing transparency about the information we collect from you and how we use it. This Privacy Policy is designed to let you know the information we collect about you on our websites (the “Websites”), including from candidates who register to attend conversational assessments on Adaface platform (“Adaface Candidates Platform”), and individuals/companies/entities who use Adaface Dashboard to administer conversational assessments ("Adaface Dashboard"). This Privacy Policy describes Adaface’s privacy practices in relation to the use of the Websites, and the related applications and services offered by Adaface (collectively, the “Services”), as well as individuals’ choices regarding use, access, and correction of personal information. In this Privacy Policy, the terms “Adaface,” “We” and “Us” refer to Adaface Pte Ltd Incorporation, a Singapore corporation doing business as Adaface.

Adaface collects, processes, and retains information about you when you visit the Websites or use the Services. You may choose to provide Adaface with information, such as your name, email address, company information, street address, telephone number, or other information, to use the Services or so we can follow up with you after your visit. If you choose to participate in the Adaface Candidates Platform, you may choose to provide us with additional information such as social media profiles, education information, experience, and other information. Certain data elements requested of you by the Websites are “mandatory” or “required,” and failure to provide this data may make it impossible for Adaface to provide its Services to you. In cases where requested data elements are not mandatory or required, you may choose not to provide the requested data without any consequences to the availability or the functioning of the Services. We may combine other publicly available information with the information that you provide to us to enhance and optimize our Websites and Services for you. Adaface may observe your activities, interactions, preferences, and other computer and connection information (such as IP address and geographic location) relating to your use of the Websites and the Services. Adaface may also use log files, cookies, and similar technologies to collect information about the pages you view, links you click on, and other actions you may take when accessing the Websites and Services. For more information about our use of these technologies, please see the Cookies section below. We may collect and store this information and combine this information with other personal information you may have provided.

Adaface Dashboard customers may upload data to the Adaface Dashboard hosted Service. Adaface will not share or distribute any such customer data except as provided in the contractual agreement between Adaface and the customer for the provision of the Adaface Dashboard Service, or as may be required by law. If an Adaface Dashboard customer is located within the European Economic Area, the customer is the Controller with respect to the Adaface Dashboard data, and Adaface is a Processor.

The information collected by Adaface is stored and processed by Adaface’s sub-processors, Digital Ocean LLC, and Microsoft Azure, leveraging their data centers located within the continental United States. Processing of the information collected about you is only undertaken for the purposes described in this Privacy Policy.

We do not sell, lease, rent or give away the information collected about you without your permission. We only disclose your information as described below. If we disclose your information, we require those we share it with to comply with adequate privacy and confidentiality requirements and security standards.

A cookie is a commonly used automated data collection tool. Cookies are small text files that are placed on your computer or device by websites that you visit or HTML-formatted emails you open, in order to make websites work, or work more efficiently. We may use cookies, web beacons, pixel tags, or other similar technologies on the Websites to, among other things:

• Authenticate you as an Adaface Candidates Platform member or Adaface Dashboard user;
• Collect statistics regarding your usage of the Websites;
• Tailor information presented to you based on your usage of the Websites;
• Help provide additional functionality to the Websites; and
• Analyze use of our Services.

You may refuse to accept cookies by activating the appropriate setting on your browser. If a cookie blocking setting is selected on your browser, however, you may be unable to access certain parts of our Website or to receive certain Services.

There are different ways you can prevent tracking of your online activity. One of them is setting a preference in your browser that alerts websites you visit that you do not want them to collect certain information about you. This is referred to as a Do-Not-Track (“DNT”) signal. Please note that our Websites may not recognize or take action in response to DNT signals from your browser.

We retain the information that we collect about you for as long as your Adaface Candidates Platform or Adaface Dashboard account is active or as needed to provide you Services. We also retain and use the information collected about you as necessary to comply with our legal obligations, resolve disputes, prevent and detect fraud, and enforce our agreements. We store the information collected about you for as long as is necessary for the purpose for which we collect it.

If you are an Adaface Candidates Platform user and used the invite link sent by Adaface Dashboard user to access the platform, your assessment performance data is owned by the employer (Adaface Dashboard user). To edit, access or view the data, you will have to contact the Adaface Dashboard user. We provide Adaface dashboard users with provisions to perform data operations to be able to fulfill your data requests, if they choose to do so. If you are an Adaface Dashboard user, you are able to view and update much of the information collected about you through your Adaface Dashboard account. If you wish to cancel your account or request that we no longer use your information to provide you Services, contact us via the information below. We will respond to your request to access or delete your information within 30 days. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Adaface
Attn: Privacy
32 Carpenter Street
Singapore, 059911
+65 9447 0488

Via email: ada@adaface.com with “Privacy” in the subject line

Adaface reserves the right to revise or modify this Privacy Policy. In such event, we will post a prominent notice on the Websites prior to the change becoming effective.