HR Generalist Job Description Template

Elements to include in the HR Generalist Job Description template

HR Generalist Job Description Template/Brief

We are looking for a skilled and resourceful HR generalist to assist our HR department in ensuring our business's smooth and effective functioning. The HR generalist will be responsible for both administrative and strategic activities, assisting us in the planning and administering of critical functions such as personnel, training and development, and pay and benefits.

We realize that our organization will succeed if our employees thrive, which begins with employing the best HR specialists.

HR Generalist Job Profile

An HR generalist is often the initial HR recruit made by a firm. As the label implies, this is a person with a wide variety of tasks rather than a specific area of employment. As a result, the HR generalist is responsible for most HR responsibilities, including hiring, salary and benefits, HR administration, and other duties.

HR departments separate HR Generalist functions into distinct roles as firms develop, with subject matter specialists taking over each area. Some firms maintain the title to describe a person who performs the organization's primary people-related duties.

Reports To

• Human Resource Manager
• HR Director

HR Generalist Responsibilities

• Examine, track, and record compliance with compulsory and optional training, continuing education, and job evaluations. Safety training, anti-harassment training, professional licensure, and aptitude testing and certifications are all examples of this
• Recruit, interview, and support the hiring of competent job applicants for available jobs; work with departmental managers to understand the skills and competencies needed for vacancies
• Conduct or obtain background checks and verifications of employee eligibility
• Put in place initiatives for recruit orientation and staff appreciation
• Carry out routine tasks required for the administration and execution of human resource programmes such as compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development
• Handle job-related queries from candidates, workers, and managers, directing complex and/or sensitive issues to the appropriate staff
• Participate in and attend employee disciplinary meetings, terminations, and investigations
• Comply with federal, state, and local employment rules and regulations and suggest best practices; examine policies and processes to ensure compliance
• Maintain current understanding of human resources, talent management, employment law trends, best practices, regulatory changes, and new technology

HR Generalist Requirements & Skills

• A bachelor's degree in human resources, business, or a related discipline
• Additional HR training or experience would be advantageous
• Excellent communication, interpersonal, ethical, and cultural awareness abilities
• Resourcefulness, problem-solving ability, and complete understanding of HR processes and regulations
• Advanced understanding of Microsoft Office, HRIS systems, and the ability to acquire new technological systems as needed
• Demonstrated experience in an HR department
• Exceptional interpersonal and communication abilities
• Keen attention to detail and a resourceful mentality
• Knowledge of PeopleSoft is preferred
• Understanding of federal HR laws and regulations

The importance of a good HR Generalist job description

Candidates often browse through multiple job descriptions quickly, spending minimal time on each. This browsing habit makes it essential for job descriptions to capture their attention swiftly.

A compelling job description must be clear and engaging to stand out and attract top talent. It should convey the most important information efficiently, ensuring that the role's key benefits and requirements are front and center.

Top organizations invest in crafting excellent job descriptions because they understand the benefits. These descriptions attract the right candidates, represent the job accurately, and serve as a foundation for an HR Generalist interview. They also outline essential candidate requirements and showcase the company's values to the public.

Download HR Generalist job description template in multiple formats

Download image Download PDF

Download TXT

Things to avoid when writing a job description for HR Generalist role

When crafting a job description for an HR Generalist role, it's important to strike the right balance between providing enough detail to attract qualified candidates and avoiding common pitfalls that can deter potential applicants. Here are some key things to avoid to ensure your job description is both effective and appealing.

Listing too many skills can overwhelm candidates and make the role seem unattainable. Focus on the core competencies required for the position. For a comprehensive list of essential skills, refer to our skills required for HR Generalist role.

Using buzz words can make your job description sound generic and unappealing. Common buzz words like 'synergy,' 'dynamic,' 'proactive,' and 'results-driven' often lack clear meaning and can be off-putting to candidates. Be specific about what the role entails instead.

Over-focusing on academic qualifications can exclude candidates who have valuable on-the-job experience. Many skills crucial for an HR Generalist, such as conflict resolution and employee engagement, are not taught in academic settings. It's recommended to use an HR skills test to evaluate these practical skills.

What skills are important for HR Generalist role?

To create an effective job description and select top candidates for the HR Generalist role, it's important to understand the key skills needed. These include communication, employee relations, and compliance management.

For a comprehensive breakdown of the skills necessary for an HR Generalist, visit our detailed guide on Adaface: Skills Required for HR Generalist.

Identify the best HR Generalists for your open role

Recruiters often face the challenge of sifting through a large number of resumes, even when they have a well-crafted job description. The sheer volume can be overwhelming, and it becomes difficult to identify which candidates are truly the best fit for the HR Generalist role. This can lead to a time-consuming and sometimes ineffective hiring process.

Adaface skill tests can help streamline this process by pinpointing the most qualified candidates from the pool. Our HR Generalist Test and Talent Acquisition Test are designed to evaluate the specific skills needed for the role. Additionally, the Administrative Assistant Test can be useful for assessing relevant administrative skills.

To make your candidate screening more effective, you can take a quick product tour of our platform. If you're ready to explore further, sign up for a free plan and start using Adaface to find the best HR Generalists for your team.

HR Generalist Job Description FAQs

What is an HR Generalist?

An HR Generalist is a professional responsible for managing various human resources functions, including recruitment, employee relations, performance management, and compliance with labor laws.

What are the key responsibilities of an HR Generalist?

Key responsibilities include recruiting, onboarding, employee relations, performance management, policy implementation, and ensuring compliance with labor laws.

What skills are important for an HR Generalist?

Important skills include communication, problem-solving, organizational skills, knowledge of HR software, and understanding of labor laws.

Why is a good HR Generalist job description important?

A good job description helps attract the right candidates, sets clear expectations, and ensures alignment between the role and organizational goals.

What should be avoided when writing an HR Generalist job description?

Avoid vague language, unrealistic requirements, and overly lengthy descriptions. Be clear and concise about the role and expectations.

How can I identify the best HR Generalists for my open role?

Look for candidates with relevant experience, strong communication skills, and a proven track record in HR functions. Conduct thorough interviews and reference checks.

What qualifications are typically required for an HR Generalist?

Typically, a bachelor's degree in Human Resources or a related field, along with relevant work experience, is required. Certifications like SHRM-CP or PHR can be beneficial.

How does an HR Generalist differ from an HR Specialist?

An HR Generalist handles a wide range of HR tasks, while an HR Specialist focuses on a specific area, such as recruitment, benefits, or employee relations.