Requesting feedback from candidates is a crucial step in refining your recruitment process. It helps you understand their experience and improve future interactions. Candidate experience is a key factor in attracting top talent.
In this post, we provide tailored email templates for various stages of the hiring process. These templates will assist you in gathering valuable insights from candidates, enhancing the overall recruitment journey.
Table of contents
Crafting a Professional and Engaging Feedback Request Email
Initial Feedback Request (Post-Application)
Feedback Request After Skills Assessment
Feedback Request After Phone Screening
Feedback Request After the First Interview
Feedback Request After Final Interview
Feedback Request After Rejection
Download Request For Feedback From Candidates Email Templates in multiple formats
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Crafting a Professional and Engaging Feedback Request Email
When requesting feedback from candidates, it's important to strike the right balance between professionalism and engagement. A well-crafted email can enhance the candidate experience, making your recruitment process more effective. This section will guide you through the key components of an email template that achieves this balance.
Start with a clear subject line that sets the tone for the email. It should be concise yet informative, indicating that the email is a request for feedback. A straightforward subject line helps the candidate immediately understand the purpose of the email.
The opening paragraph should express gratitude for the candidate's participation in the recruitment process. Acknowledging their effort and time fosters a positive relationship and encourages them to provide honest feedback.
Clearly explain the purpose of the feedback request in the next section. Outline how their insights will help improve the recruitment process and benefit future candidates. This transparency can motivate candidates to share their thoughts openly.
Include a simple and direct call to action, guiding candidates on how to provide their feedback. Whether it's a link to a survey or a request for a reply email, make sure the process is easy and accessible.
Conclude the email with a polite closing, reiterating your appreciation for their input. A friendly sign-off can leave a lasting positive impression, making candidates more likely to engage with your organization in the future.
Initial Feedback Request (Post-Application)
This template is used immediately after a candidate applies for a role. It acknowledges their application and sets the stage for future feedback requests, ensuring a positive candidate experience right from the start.
Subject: Thank You for Your Application
Hi [Candidate's Name],
Thank you for applying for the [Job Title] position at [Company Name]. We're excited to review your application and learn more about your experiences and skills.
Our team is currently reviewing all applications, and we aim to get back to you with an update soon. We appreciate your patience during this process.
In the meantime, if you have any questions or need further information, please feel free to reach out to us.
Thank you once again for your interest in joining our team. We look forward to the possibility of working together.
Best regards,
[Your Name] [Your Job Title] [Company Name] [Contact Information]
Feedback Request After Skills Assessment
Use this template after a candidate has completed a skills assessment, such as one on Adaface. It shows you value their time and helps you improve the assessment process.
Subject: Your Feedback on the Skills Assessment
Hi [Candidate Name],
Thank you for taking the time to complete the skills assessment for the [Job Title] role. We really appreciate your effort!
We're always looking to improve our hiring process and make it the best it can be. Your feedback is super valuable to us. Would you be willing to answer a few quick questions about your experience with the assessment?
It should only take about 5 minutes.
You can access the feedback form here: [Link to Feedback Form]
Your responses will be kept confidential and used only to improve our assessment process.
Thanks again for your time and interest in [Company Name].
Best regards,
[Your Name] [Your Title] [Company Name]
P.S. If you have any other thoughts or suggestions, feel free to reply directly to this email. We're all ears!
Feedback Request After Phone Screening
This template is for candidates who have completed a phone screening. It's a quick way to gather insights on the phone screening process and the initial impression of the role.
Subject: We'd Love Your Feedback on Our Phone Screening Process
Hi [Candidate's Name],
Thank you for taking the time to speak with us during your recent phone screening. We hope you found it informative and engaging. To help us improve our recruitment process, we would appreciate your feedback.
Could you please take a few moments to share your thoughts on the following:
- How would you rate your overall experience during the phone screening?
- Were the questions relevant and clear?
- Did you get a good understanding of the role and our company?
- Is there anything we could do to improve the process?
Your feedback is valuable to us and will help us enhance the experience for future candidates.
Thank you once again for your time and insights.
Best regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Feedback Request After the First Interview
Send this email after the first interview to understand the candidate's perspective on the interview process. The insights can help you refine your interview questions and approach.
Subject: Feedback on Your Interview Experience with [Company Name]
Hi [Candidate Name],
Thank you for taking the time to interview with us for the [Job Title] position on [Date]. We enjoyed learning more about your experience and skills.
We're always looking to improve our interview process and would greatly appreciate your feedback. Your honest thoughts will help us ensure a positive experience for all candidates.
It would be fantastic if you could spare a few minutes to answer these questions:
- What were your overall impressions of the interview?
- What did you think of the interview questions?
- Was there anything that could have been improved in the process?
- Do you have any other comments or suggestions?
Please reply to this email with your feedback. We value your input!
Thanks again for your interest in [Company Name]. We'll be in touch soon regarding the next steps.
Best regards,
[Your Name] [Your Title] [Company Name]
Feedback Request After Final Interview
Use this template after the final interview, regardless of the hiring decision. This is a great opportunity to gain feedback on the overall hiring process and identify areas for improvement and see if your candidate experience is good enough.
Subject: Feedback on Your Interview Experience with [Company Name]
Hi [Candidate Name],
Thank you again for taking the time to interview with us for the [Job Title] position. We truly appreciate you sharing your experience and insights with our team.
Regardless of the hiring outcome, your feedback is incredibly valuable to us. We're always looking for ways to improve our hiring process and provide a better experience for all candidates.
We would be grateful if you could spare a few minutes to answer the following questions:
- What aspects of the interview process did you find positive?
- What areas of the interview process could be improved?
- Were there any points of confusion or frustration during the process?
- Do you have any other suggestions or comments?
Your responses will be kept confidential and used solely to enhance our recruitment efforts. You can simply reply to this email with your feedback.
Thank you for your time and consideration. We wish you the best in your job search!
Sincerely,
[Your Name] [Your Title] [Company Name]
Feedback Request After Rejection
This template is sent to candidates who were not selected for the role. It demonstrates respect for their time and provides an opportunity to gather feedback on why they think they were rejected, helping you improve your hiring process.
Subject: We Value Your Feedback
Hi [Candidate's Name],
Thank you for taking the time to interview for the [Job Title] position at [Company Name]. We appreciate your interest in joining our team.
While we have decided to move forward with another candidate, we were impressed by your skills and experience. We would love to hear your thoughts on the interview process. Your feedback is important to us and will help us improve our hiring process.
If you have a moment, please consider sharing your thoughts on:
- What aspects of the interview process you found most challenging?
- Were there any areas where we could improve?
- Any other feedback you would like to provide?
Thank you once again for your time and effort. We wish you all the best in your job search and future endeavors.
Best regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Download Request For Feedback From Candidates Email Templates in multiple formats
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Implementing a feedback request process can significantly enhance your recruitment strategy. By consistently seeking input from candidates, you'll gain valuable insights to refine your hiring approach and improve the overall candidate experience.
Remember to tailor these email templates to your company's voice and the specific role. Keep your messages concise, respectful, and appreciative of the candidate's time and effort throughout the hiring process.
Request For Feedback From Candidates Email Template FAQs
Why does every rejection email look the same?
Many recruiters rely on standard templates, leading to uniformity. Personalizing emails can improve candidate experience and reflect your company's unique culture.
Should you use AI to write your rejection emails?
AI can help draft initial versions, but human touch is essential for personalization. Balance efficiency with empathy for best results.
How can feedback improve the recruitment process?
Feedback helps identify strengths and weaknesses in the hiring process, allowing recruiters to make data-driven improvements and enhance the candidate experience.
What should you include in a feedback request email?
Clearly state the purpose, express appreciation for their time, and ask specific questions to gain actionable insights.
Is it necessary to request feedback after every interview stage?
While not mandatory, requesting feedback at key stages can provide valuable insights and demonstrate your commitment to improving the recruitment process.
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