It is critical to provide prospects with timely and individualised updates on the progress of their application to promote your employer's brand and create a pleasant candidate experience.
Explaining why you are rejecting a candidate's application indicates that you value the time and effort they put in to apply for your job and may inspire them to apply for related opportunities again.
When rejecting an application for which you have not conducted an interview, make your email concise and highlight three primary points:
- Express appreciation for their application and interest in your organisation
- Explain why they were rejected
- Wish them success in their job hunt
Job Application Rejection Email Template Sample 1
Subject: Your application for [job title] position at [company name].
Greetings [candidate name],
Thank you for applying for the [job title] position at [company name].
We are searching for someone with [specific requirement]. We thoroughly analysed your application to determine your suitability for this position. While we found your experience impressive, we have chosen not to proceed with your application in this instance as [mention a reason for rejection].
We urge you to apply again if you encounter vacancies that may interest you in the future, and we wish you the best of luck in your job hunt.
Best wishes,
[Name and designation of the sender]
Job Application Rejection Email Template Sample 2
Subject: Your application for [job role].
Greetings [candidate name],
Thank you for applying for the [job title] position at [company name].
We discovered after reviewing your application that you do not satisfy some of the strict requirements for this position. That is why we intend to reject your application.
We could not select you for our next round because [job requirement] is necessary for you to accomplish your tasks as a [job role title].
Don't hesitate to get in touch with us if you have any more questions.
Best wishes,
[Name and designation of the sender]
